Department of Engineering / First Year Assessment

Department of Engineering

First Year Assessment

First Year Assessment

The First Year Assessment

All Research Students are required to take two modules from the approved list of Module and Reading Clubs. The pass mark for Research Students is 50% (30/60).

You are also required to take part in a Research and Communications Club. These RCCs are organised by the Divisions.

Probationary PhD students are required to submit two soft-bound copies of a 10,000-15,000 word report on their work. The report, the title of which will have been agreed previously with your Supervisor, is to be submitted to your Divisional Administrator* by the published deadline, you may also be asked to submit a pdf version of your report. Earlier submission is encouraged. The Degree Committee attach importance to submission by the due date, and the Secretary of the Degree Committee is required to inform them of the name of any student who fails to submit by the prescribed time.

The First Year Assessment consists of 5 steps, which should be completed within two months from the First Year Report submission deadline
1. The ‘Pre-meeting’ between student, supervisor and advisor (organised by the student)
2.

The ‘Technical Meeting’, organised by the supervisor, includes the student and the advisor (or assessor). The aim of this meeting is to enable the advisor/assessor to form an accurate opinion of the graduate student’s progress during the first year. The advisor/assessor summarises their view in a short report. The supervisor submits an independent report of the student’s progress (usually done before the meeting). The reports, the supervisor’s copy of the 1st year report and any other relevant information (such as module marks) are collected by the Head of Divisions’ offices.

3.

Once all the required information has arrived back in the Divisional Office, the Head of Division (or Deputy) will organise a ‘Formal Assessment Meeting’. In this meeting, which excludes the supervisor, the final decision regarding the progression of a first year student will be made. In the majority of cases, where a student is well on track, this is likely to be a short meeting. Only when there are serious concerns would this meeting include a detailed examination of the student and a discussion of the causes and possible remedies of underperformance.

4. The outcome of the formal meeting is reported to the supervisor who is required to register the outcome on CAMSIS (otherwise students cannot continue).
5. The student will be required to complete a feedback form covering supervision, progress and assessment on the first year of study. This will be sent directly to the Graduate Teaching Office. The Deputy Head of Department will respond directly to any areas of concern

*Divisional Contacts

Division Subject Area Head of Division Divisional Administrator
A Energy, Fluid Mechanics & Turbomachinery Prof N Collings Mrs Katia Babayan
Room ISO-22
B Electrical Engineering Prof J Robertson Mrs Ann Martin CAPE-119
C Design, Materials and Mechanics Prof R S Langley Mrs Helen Gardner Room BE3-30
D Civil, Structural, Environmental Engineering and Sustainable Development Prof R J Mair Ms Amanda Pyatt Room BC2-06
E Manufacturing and Management Prof Sir Mike Gregory

To be Confirmed
Alan Reece Building

F Information Engineering, Computing, Control and Mathematics Prof W J Byrne Mrs Rachel Fogg Room BNO-31