The First Year Assessment consists of 5 steps, which should be completed within 2 months from the 1st year report submission deadline:
- The ‘Pre-meeting’ between student, supervisor and advisor (organised by the student).
- The ‘Technical Meeting’, organised by the supervisor, includes the student and the advisor (or assessor). The aim of this meeting is to enable the advisor/assessor to form an accurate opinion of the graduate student’s progress during the first year. The advisor/assessor summarises their view in a short report. The supervisor submits an independent report of the student’s progress (usually done before the meeting). The reports, the supervisor’s copy of the 1st year report and any other relevant information (such as module marks) are collected by the Head of Divisions’ offices.
- Once all the required information has arrived back in the Divisional Office, the Head of Division (or Deputy) will organise a ‘Formal Assessment Meeting’. In this meeting, which excludes the supervisor, the final decision regarding the progression of a first year student will be made. In the majority of cases, where a student is well on track, this is likely to be a short meeting. Only when there are serious concerns would this meeting include a detailed examination of the student and a discussion of the causes and possible remedies of underperformance.
- The outcome of the formal meeting is reported to the supervisor who is required to register the outcome on CAMSIS (otherwise students cannot continue).
- The student will be required to complete a feedback form covering supervision, progress and assessment on the first year of study. This will be sent directly to the Graduate Teaching Office. The Deputy Head of Department will respond directly to any areas of concern.