Department of Engineering

After Submission

After Submission

When you submit your PhD dissertation to the Board of Graduate Studies they will make certain checks and log your submission. They will then forward the dissertation to the Engineering Graduate Studies Office, usually the day after you submit. If we have appointed examiners for you, we will send out your dissertations within two days of receipt.  If examiners have not been appointed, we will ask your supervisor for nominations.

We will write to you when your dissertations have been forwarded to your examiners. You should expect to wait at least 8 weeks for your oral examination. After your oral examination, you may be asked to make some corrections to your dissertation. If your examiners do not provide you with a list of corrections, please contact us and we will arrange for a list to be sent to you.  When the corrections are complete, you should show them to your internal examiner (and/or your external examiner in some cases).

Your examiners' reports will be considered at a meeting of the Engineering Degree Committee. The Degree Committee will send their recommendation to the Board of Graduate Studies for consideration. After the Board of Graduate Studies meeting, you will receive a letter informing you of the outcome. You will also receive copies of your examiners' reports and instructions on applying for graduation. The Board will send this letter to the correspondence address on your CamSIS self-service page.

Hard-bound Copy Dissertation Requirements

The binding and submission of the 2 final, hard-bound copies of your dissertation should be done as follows:

  • Following the examiners’ confirmation that any corrections have been approved, you will need to have 2 hard-bound copies of your dissertation made.
  • Both copies can be printed either single or double-sided and both MUST have the full title of your dissertation and your name clearly inscribed along the spine.
  • You can choose where to have the copies bound, but they must be done by a professional book-binder.  The Graduate Union can give you details of the binding service which they can assist with, in conjunction with JS Wilson & Son.
  • You also need to submit one loose copy of your summary/abstract and one signed copy of the “hard-bound thesis declaration” form along with the dissertations.
  • These copies should be submitted directly to the Student Registry, 4 Mill Lane, unless your examiners have specifically asked to see them first.
  • The hard-bound copies can, of course, be submitted by post or by someone else on your behalf if you are not able to be in Cambridge to submit them in person.

In addition to the Hard Bound Copies of your dissertation you are required to upload an electronic copy to APOLLO details can be found on the Student Registry web pages: